Destiny's Child Inc.

                          MEDICAL ADMINISTRATIVE ASSISTANT /DATA ENTRY COORDINATOR                                                                                                                                                                                                              MAA/DEC



  1. MEDICAL ASSISTANT DATA ENTRY COORDINATOR (MAA/DEC) is responsible for working with Administrative Staff and DDP collecting and inputting data for Individuals relating to medical.
  2. Responsible for assisting Administrative Staff and DDP in the intake of all new Individuals. Responsible for assisting Administrative Staff and DDP in making sure all paperwork pertaining to new Individuals is received and completed.
  3.   Responsible for placing all information in Individuals' books and uploaded data into appropriate software.
  4. Responsible for setting up New Individuals entire profile and inputting data in current software. Service Plan, doctor, family information, etc.
  5. Performs periodic audits of Individuals records in office and Individuals' homes, committee reports, and in-service manuals to assure conformance with state and federal regulations pertaining to Medical Information.
  6. Assists DDP in assuring quality care is delivered as prescribed in consumers individual service plan ("ISP"), the code of ethics, and the organization's policies and procedures pertaining to medical appointments (ANNUAL VISITS/LABS etc), by visiting consumers when necessary to update data.
  7. Reviews Individuals case records for accuracy pertaining to medical records. Places all appropriate documents in Individuals books office and home. Uploads appropriate documents in current Software based on MAA/DEC daily assignments. Checks for missing medication, recaps, and notes daily.  Notifies Human Resource and DDP of the missing medication notes and recaps, notifying Direct Support Professionals of missing work through appropriate software.
  8. Responsible for assisting DDP in making monthly reports/calls to Individuals Parents notifying them of visits/appointments that have taken place and addressing or asking if there are any concerns they may have.  This call should be done at the end of each month.
  9. Assist Human Resource and DDP in arranging staff education/training pertaining to HRST-RT Training.
  • Encouraging and assisting personnel to continue self-improvement through formal education, educational meetings and active participation in professional and related organizations.
  • Assists with the planning, and coordinating continuing education programs.
  • Assists DDP in assuring quality care is delivered as prescribed by the attending physician, code of nursing ethics, and the agency's policies and procedures.
  1. Responsible for making sure Individuals get to and from their scheduled Dr. appointments, books travel to and from appointments.  Works closely with Office Manager making sure appropriate paperwork is received and given to Office Manager based on medical visits past, present and new, requests all doctor notes to be faxed into office. Files and upload paperwork from visits in the appropriate place after doctor notes arrives at the office and is attached to the actual referral. Documents the visit in detail.
  1. Responsible for inputting data into HRST. Must be trained to input data in HRST system. Keeps up with medication changes and inputs the data in HRST as needed daily/monthly.
  1. Answering phone calls providing pertinent information as needed.


Essential Functions of the Job:

  • Performs all services required of a CNA including providing nursing and nursing-related services to individuals with cognitive impairments.
  • Under the direction of a licensed nurse, administers and records select oral, nasal, transdermal and rectal, inhalant and ophthalmic scheduled medications to Individuals if needed.
  • Measure and record blood pressure, radial pulse and blood glucose readings by way of a finger stick.
  • Initial and ongoing data collection on all patients/residents under the direction of the Registered Nurse/Licensed Practical Nurse.
  • Implements a plan of care based on patient/resident physical, psychosocial, cultural, ethnic and religious/spiritual needs.
  • Provides direct patient/resident care and reports condition and changes to RN or LPN.
  • Demonstrates knowledge of, and respect for the rights, dignity, and individuality of each resident in all interactions.
  • Actively maintains the confidentiality of resident and facility information.
  • Demonstrates respect for co-workers and responds to the needs of residents by complying with facility policies on attendance and punctuality. Arrives and begins work on time.
  • Has working knowledge and ability to comply with facility policies and procedures for workplace safety including infection control procedures, application of universal precautions for bloodborne pathogens, use of personal protective equipment and handling of hazardous materials.
  • Demonstrates time management and prioritization of tasks.
  • Documents results of patient/resident care within established policies, procedures and scope of practice.
  • Keeper of records, Individuals Books at homes, Individuals Office Records, Black Books
  • Able to float between office and Individuals home for services when needed.


Must be an MAA Medication Administration Assistant

Must be able to Type

Must be familiar with Word

Must be able to fax

Must be an excellent communicator

Must be able to multi-task

Must be able to manage time/work independently



Destiny's Child Inc.
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